Tag Archives: compress png

How to compress photo sizes using Microsoft PowerPoint or Word

  1. Introduction
  2. Note
  3. Insert the photo into Word
  4. Compress the photo
  5. Tl;dr


You don’t feel like uploading your picture to a website that will compress your photo so you take a look at paint, nothing. Well luckily you can compress files using Microsoft Word or PowerPoint!


In this post we will be writing the tutorial in Word, but this can also be done in PowerPoint if you’d prefer, the steps are the same!

Insert the photo into Word

Firstly you need to open up ‘Word‘ and click on the ‘Insert‘ tab, in the ribbon click on ‘Pictures‘. Browse to your photo, select it and click the ‘Insert‘ button.

Compress the photo

Next up now that the image is in Word, you need to select it and go to ‘Format‘ under ‘Picture Tools‘ along the top. Inside of there click on ‘Compress Pictures‘.

When you click compress you will be given a few options, pick one that suits you. You can choose to compress all photos or leave it ticked to compress only the selected picture.

Choose the size of compression you’d like to do, the lower the PPI (that’s pixels per inch and not payment protection insurance so don’t worry!) the lower the size the image will be.

Note: The default resolution in Office is 220ppi.

Now you just need to copy and paste it into paint and save it in the required format you need! Note JPG is the go to choice as it favors lower file size over image quality.


Insert the photo into Word/PowerPoint > select the photo > Under ‘Picture Tools‘, click ‘Format‘ > Click ‘Compress Pictures‘ > Choose your options > Copy and paste the image into Paint and save it in your chosen format.