Tag Archives: compress

How to compress photo sizes using Microsoft PowerPoint or Word

  1. Introduction
  2. Note
  3. Insert the photo into Word
  4. Compress the photo
  5. Tl;dr


You don’t feel like uploading your picture to a website that will compress your photo so you take a look at paint, nothing. Well luckily you can compress files using Microsoft Word or PowerPoint!


In this post we will be writing the tutorial in Word, but this can also be done in PowerPoint if you’d prefer, the steps are the same!

Insert the photo into Word

Firstly you need to open up ‘Word‘ and click on the ‘Insert‘ tab, in the ribbon click on ‘Pictures‘. Browse to your photo, select it and click the ‘Insert‘ button.

Compress the photo

Next up now that the image is in Word, you need to select it and go to ‘Format‘ under ‘Picture Tools‘ along the top. Inside of there click on ‘Compress Pictures‘.

When you click compress you will be given a few options, pick one that suits you. You can choose to compress all photos or leave it ticked to compress only the selected picture.

Choose the size of compression you’d like to do, the lower the PPI (that’s pixels per inch and not payment protection insurance so don’t worry!) the lower the size the image will be.

Note: The default resolution in Office is 220ppi.

Now you just need to copy and paste it into paint and save it in the required format you need! Note JPG is the go to choice as it favors lower file size over image quality.


Insert the photo into Word/PowerPoint > select the photo > Under ‘Picture Tools‘, click ‘Format‘ > Click ‘Compress Pictures‘ > Choose your options > Copy and paste the image into Paint and save it in your chosen format.

How to compress files on Windows 10 using 7-Zip

  1. Introduction
  2. Downloading 7-Zip
  3. Compressing the files
  4. 7-Zip archive options
  5. Tl;dr


Got a bunch of files you want to compress for an email? Or maybe some pictures to compress to save space? Let’s get that sorted for you then!

Downloading 7-Zip

First of all you need to install 7-Zip, if you haven’t got it installed then do that and come back to read on.

Compressing the files

Now let’s get started, to begin with you’ll want to locate the files you wish to compress, you need to select both of them (ctrl+click on each one) and then right click, go over to ‘7-Zip‘ and then click ‘Add to archive…

A photo showing the files to compress, right click menu, 7-Zip and then the Add to archive option.
Right click the files, click ‘7-Zip’ and click ‘Add to archive…’.

7-Zip archive options

You’ll then be shown the below window, you don’t need to change anything here except the name (if you wish) which is the window next to the text ‘Archive:‘ that says ‘Test.zip‘. There is also an option to encrypt said folder which is in the ‘Encryption‘ section, if you wish to do that simply put a password in and don’t forget it as you’ll need it to unencrypt it! You can also change the location of the save by clicking the 3 dots to the right of the name box. Click ‘OK‘ when you’re done.

The add to archive window that is shown when you create an archive with 7-Zip.
The Add to archive window with multiple options for your compression such as password protecting it.

Once it’s done go to the save location, if you didn’t change it then it will be in the same location as the files you chose to compress.

A browser window showing the zip file location.
The zip folder was saved in the same location as the files I compressed.

The new compressed file will be ‘name.zip‘ where name is the name you chose, that’s it! Double click it to check your files are there.

A browser window showing the files inside of the zip folder.
Inside the zip folder are the two test files I compressed.


Highlight the files you want to compress > right click > 7-Zip > Add to archive > Click ‘Ok‘ after adjusting the settings to your liking.